BPW NZ Award Criteria
Guidelines for submitting BPW NZ Awards
Each year the projects committee judges the applications for awards, which are given out at the annual conference. It is obvious that a lot of work goes into preparing these awards but keep your entries clear, concise and correct according to the criteria required for each award.
Below are a few things to be aware off when submitting an award for conference.
- Begin the planning for your award entry early to ensure the highlights are reflected clearly for judging purposes.
Awards for conference are always based on projects and events that have happened the previous year.
- Read the criteria carefully and adhere to the requirements.
- It is helpful to create a checklist.
- Any entry not completed correctly, will not be considered.
- Proof read the entry by two independent people before submitting.
- Consider time frames for posting purposes e.g. Standard post-fast post.
- An email to Project Convenor that your entry has been posted is required.
- Number pages of your entry.
- Clubs are to submit seven copies of the entry for judging purposes.
- If you require any further information please contact the project convener.
Good luck with your award entries for the coming year. I know there has been some great work done out there by clubs this past year and the committee is looking forward to receiving your applications for the Federation awards. All clubs should be able to enter for at least one award.
Now is the time to start looking at the projects and events you have held over the past 12 months and look at where they fit into the award categories and start working on your entries.
1. BPW NZ CLUB OF THE YEAR
2. Alix Haywood award for best club newsletter
3. ANNE TODD BELL AWARD (Issues Award)
4. BROOKER MARKETING AWARD
5. DAPHNE CHAPMAN AWARD
6. COMMUNITY ACHIEVEMENT AWARD
7. APPENDIX – AWARD FORMS
All of the above awards to be received by the Federation by 1st March of the conference year.
BPW NZ CLUB OF THE YEAR
This Award is given to the club that has best demonstrated the Aims of BPW over the past year.
1.1. Entry Criteria
i) Were a financial member of the Federation
ii) Sent a delegate/s to Conference
iii) Sent a representative/s to all Regional Training Days held in the club’s region.
i) A summary of how their club has achieved the aims of BPW
ii) A club report is to be submitted to the Year Book.
iii) Clubs are to submit seven copies of your entry for judging purposes
iv) The entry is restricted to nine one sided A4 pages in total – One cover page as detailed below, seven pages covering the seven aims of BPW and one page to display supporting material such as newspaper clippings or photo’s.
1.2.BPW NZ Aims
The Aims are those that are in the Constitution of BPW NZ.
1. To work for
2. To encourage women and girls to
3. To improve the position of women in business, trade, and the professions, and in the economic life of their countries;
4. To stimulate and encourage in women a realisation and acceptance of their responsibilities to the community, locally, nationally, and internationally;
5. To work for high standards of service in business and the professions;
6. To promote worldwide friendship, co-operation, and understanding between business and professional women;
7 To collect and present the views of business and professional women to Parliament, national, and world organisations and agencies.
Application for Club of the Year Award – Cover Page
Club _____________________________ President _______________________________
President’s Phone ____________________ Email __________________________________
Financial Members for whom Federation levy has been paid – 1st Jan _____ 30th Dec ______
Club Delegate/s to Conference _________________________________________________
Club delegate/s to the Regional Training Days______________________________________
The Club has submitted a report for the Year Book___________________________________
Alix Haywood award for best club newsletter
This award is presented at Conference to the club which is judged to have displayed the best standard of communication during the previous year, primarily through the club newsletter. Entry form is in Appendix.
As electronic publications require a different approach to print versions, the entry questions are designed to help the judges ascertain the effectiveness of club communications, no matter which medium is used.
The questions on circulation should indicate whether the club uses its newsletters to promote itself in the wider community, e.g. target women who may be potential members, or to keep in touch with former members.
The questions on the national Circular will help judge the electronic editions in particular, as the Circular is often directly forwarded electronically to club members.
The section headed role of club newsletter allows editors to explain their aims, and to comment on the effectiveness of their work. It is designed more to encourage self-evaluation (and thus raise the standard) than to help the judges.
The judging will generally be weighted 60% content and 40% presentation.
Presentation: look for
ANNE TODD BELL AWARD (Issues Award)
This Award is presented to the BPW Club that has most actively pursued an issue, which improves the status of women.
Entries are to be posted to the Project Convenor BPW NZ, P O Box 28-326, Remuera, Auckland.1541 by 1st March each year
Entries are to be made by forwarding a presentation of the club activities in a concise, attractive and readable format, but is restricted to five one sided A4 pages acknowledging the relevant BPWNZ Aims/.Aims. A cover page may also be included.
Include the following:
If there are no entries that meet the criteria, the project committee, may make no recommendation
BROOKER MARKETING AWARD
This is a trophy presented annually to the Club that has been the most effective in marketing BPW through an activity they have completed in the current year. Clubs can submit their entry by posting to the
The Projects Convenor, BPW NZ, P.O. Box 28 326, Remuera, Auckland 1541 by 1st March each year
Here are some useful hints to assist you with presentation of your entry.
AIMS – of the activity should be clearly set out. This includes marketing BPW.
PLANNING THE ACTIVITY – This should also include: advertising/marketing objectives as well as the organisational details of the event and a budget. If applicable, details of any funding or sponsorship received.
FINAL ACCOUNTING – of the activity.
PROMOTIONAL MATERIALS – examples of fliers, pamphlets, advertising, articles published. Condensed examples of published articles would be appreciated
REPORT – of the actual event.
PHOTOS – condensed copies of photos would be appreciated.
DEBRIEF / ACCOUNTABILITY REPORT – How effective was your project and give an indication of your targeted audience.
Your report needs to be concise – but informative. Be selective with the material that you present so that you represent the effectiveness of your club to the best advantage.
Your entry is to be restricted to a total of ten one sided A4 pages plus one cover page.
Clubs to submit seven copies of your entry for judging purposes.
If there are no entries that meet the criteria the Project Committee may make no recommendation
DAPHNE CHAPMAN AWARD
Clubs are asked to complete and return this form to the:
BPW NZ, Project Convenor, P 0 Box 28326, Remuera, AUCKLAND.1541
By 1st March, each year.
The Daphne Chapman Award is to be awarded annually to the BPW member who best promotes the image of BPWNZ. This includes actions, which may have been undertaken within the Club, local or national community, which promote the vision of BPW New Zealand.
The Club President should complete all following sections.
NAME OF NOMINEE
has been a member of the
DAPHNE CHAPMAN AWARD NOMINEE FORM
The nominee for the Daphne Chapman Award must complete the following using the amount of space provided.
The Project Judging Committee will take a clear concise format into consideration.
If there are no entries that meet the criteria the Project Committee may make no recommendation.
Explain how you used these skills when you promoted BPW.
The nominee must include a one page typed CV.
Give this completed form and your CV to your Club President.
Community Achievement Award
(Helping Your Local Community)
Each year many BPW Clubs contribute positively for the betterment of their local communities.
This not only benefits many organisations and individuals in the communities but also recognises the involvement of BPW both locally and nationally.
This award is presented by the Federation annually and is judged on the clubs participation and involvement with the project. It includes both annual projects and new initiatives.
Entries are to be made by forwarding a presentation of the club activities in a concise, attractive and readable format but must be limited to four one sided A4 pages plus one cover page.
Points to consider when submitting your application
If there are no entries that meet the criteria the Projects Committee may make no recommendation.
APPENDIX – AWARD FORM
New Zealand Federation of Business & Professional Women Inc.
Entry for Alix Haywood Award
for best club newsletter
Club Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Newsletter editor’s name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Important: attach copies of three editions of your newsletter
produced during the past year
Club newsletter circulation
1. How is your club newsletter mainly distributed? . . . . . . . . . . . . . . . . . . . . . . . . . .
e.g. posted, emailed, handed out at club meetings
2. How many people (in total) are on your mailing list? . . . . . . . . . . . . . . . . . . . . . . . . . .
3. How many of the above are not current club members? . . . . . . . . . . . . . . . . . . . . . . . . . .
4. How do you usually pass on the BPW NZ Circular to your members? (circle one)
(a) As an insert with the printed club newsletter
(b) forwarded by email, with some hard copies available at meetings for visitors and members without email
(c) extracts printed in your club newsletter
(d) other (give details)
Role of club newsletter
5. What were your goals in producing the newsletter during this past year?
6. How else does your club communicate with its members on a regular basis?
7. What part do you consider the newsletter plays in the life of your club?
Continue your answers on the reverse of this page, if you wish. è
Send this completed form, together with 3 samples of your club newsletter, by 1st March
To the Executive Secretary, BPW NZ P O Box 28 326, Remuera, Auckland 1050